The Universitat de Vic – Universitat Central de Catalunya has transformed the management of its internship agreements with Peakway and Namirial. By integrating qualified electronic signatures, the university automated more than 4,000 documents per year, reducing processing times and ensuring legal validity and document security, a milestone in its digital transformation journey.
Universitat de Vic – Universitat Central de Catalunya (UVic-UCC) is a public institution with a rich academic tradition dating back to the Middle Ages. Recognized for its commitment to society, transparency, and innovation, its mission is to educate professionals, promote research, and contribute to regional development with an international outlook.
As part of this commitment, UVic-UCC manages thousands of internship agreements and annexes with companies and partner institutions every year, a key process to ensure students can access valuable workplace learning opportunities. The administrative complexity of this process, together with the need to guarantee legal validity and document security, led the university to launch a digital transformation project.
The challenge: managing over 4,000 agreements with speed and security
Each academic year, UVic-UCC generates more than 4,000 documents related to internship agreements. Until recently, the process was manual and decentralized, resulting in:
- Lengthy processing times: strong dependence on manual activities.
- Lack of security and traceability: limited visibility and control over documents.
- Legal limitations: many students and international partners did not have digital certificates.
The university needed to optimize and automate the signing process while ensuring legal validity, security, and greater operational efficiency.
The solution: Namirial electronic signature with Peakway
To address this challenge, UVic-UCC partnered with Peakway, a technology provider specialized in the digitalization of document processes in higher education. Leveraging its expertise, the university implemented Namirial’s electronic signature, integrated with the no-code platform Gladtolink.
The solution made it possible to:
- Automate signature workflows connected to the university’s internal databases.
- Automatically archive signed documents in the Consortial Document Management System (GDC).
- Ensure legal validity and compliance, as Namirial is a Qualified Trust Service Provider under the European eIDAS Regulation.
- Offer flexible signing options, allowing students and legal representatives to sign using either digital certificates or remote electronic signatures, ensuring accessibility both locally and internationally.
“The University of Vic is a highly demanding client with an elevated level of excellence. Being able to support them in this transformation process and meet their expectations has been a great satisfaction for us.”
— Xavier Sancliment Casadejus, CEO of Peakway
Results: faster and more secure internship agreements
The implementation of Namirial’s electronic signature solution enabled UVic-UCC to streamline and secure the management of internship agreements, delivering measurable improvements across the entire document lifecycle.
Key results
- Automation and centralization of the entire signing process, significantly reducing processing times.
- Secure and automated institutional archiving, with appropriate document description and classification.
- Legal validity without requiring digital certificates, making the signing process accessible for international students and partner organizations.
“We have completely transformed the management of internship agreements, improving efficiency and ensuring compliance with the highest legal standards.”
— Albert Aragay Lanchares, Management, Document Management, Archive and Registry Service (SGDAiR)
A partnership driving digital transformation in higher education
Through its collaboration with Peakway and Namirial’s electronic signature solution, the Universitat de Vic – Universitat Central de Catalunya has optimized the management of internship agreements by prioritizing automation, security, and legal validity.
This success story demonstrates how technology can simplify complex administrative processes in higher education, free up valuable internal resources, and create value for both educational institutions and their partners.
Are you a technology partner or an educational institution looking to transform your signing processes? Contact us and discover how we can help.
Disclaimer: this success story was originally created and published by Signaturit. Following the integration of Signaturit into the Namirial Group, it is now hosted on the Namirial website for informational and archival purposes. The results, data, branding, and product references presented reflect the customer experience at the time of the original publication and may no longer represent current offerings or outcomes.