Document Management and Long-Term Archiving
Namirial Archive simplifies document and business process management by providing secure, compliant long-term storage for digital records. Built on eIDAS-qualified standards and ISO 27001 certification, it ensures full traceability, integrity, and accessibility throughout the entire document lifecycle, from creation to legally valid preservation.
The DMS allows you to organize, classify, search and manage business documents quickly, intuitively, interactively and, above all, effectively.
Powerful data management via web part technology, to define fully customizable intranet and Internet portals where information can be shared.
The entire lifecycle of your documents at your fingertips
The proper management of a document throughout its entire lifecycle, from creation to preservation, is a strategic process for companies and public administrations. Technological innovation provides valuable support for administering large amounts of documents and data.
The way documents are communicated and stored is also transformed. From physical spaces we move to a virtual space that is shared and accessible from anywhere.
- The use of Enterprise Content Management (ECM) solutions allows information to be shared on corporate intranet and Internet portals, customizable by the user or administrator.
- Document management, searchability and retention over time is ensured by Document Management System (DMS) and Long Term Archiving (LTA) tools.
- Process automation involves the abandonment of manual and repetitive tasks in favor of digital tools with which to perform the same tasks more quickly and efficiently (Business Process Management workflow).
Document Management System
DMS is the module of Namirial Archive that simplifies document management according to the specific needs of your business. The Document Management System is the ideal tool to effectively organize the large volume of digital documents created and managed every day.
Organize, classify, search and manage business documents
Search all documents in a single interface
MegaSearch allows you to search all documents in a single interface, perform searches using metadata, set display preferences, and download documents.
Folder structure management
You can create, copy, and delete folders, add documents and move them between folders, assign viewing permissions to each individual document or folder, and define scripts for folder creation.
Extensive document management features
Upload documents via FrontEnd, merge a PDF at the end of a document, add notes or attachments, sign the document, and download an Excel report of archived documents.
Enterprise Content Management
The solution for managing documents and information, enabling the creation of corporate web portals where information and documents can be organized and shared, fully customizable by the user or administrator.
It simplifies the exchange of information between individuals, teams, and organizations.
Account configuration
Define company, roles, document types, metadata, authorization levels, data access methods, and group users.
Document definition
Fully configure the methods for storing and managing corporate documents, with specific metadata for archiving, automatic signing, and time stamping.
Multiple access methods
The suite supports access via username and password, domain (SSO) for PrivateSaaS and On-premise, and MyNamirial account (OnePlatform IDP) with MFA.
I componenti di Namirial Archive
La suite è composta da diverse risorse che possono essere implementate singolarmente o in modalità combinata a seconda delle specifiche esigenze, assicurando sempre la massima efficienza in tutte le fasi.
Enterprise Content Management (ECM)
Il sistema ECM offre una potente gestione dei dati tramite la tecnologia web part, attraverso la quale è possibile definire spazi personali, completamente personalizzabili dall’utente o dall’amministratore, con l’obiettivo di pubblicare portali intranet e internet, in cui condividere le informazioni. Un motore di collaborazione potente ma facile da usare.
Document Management System (DMS)
Il DMS consente di organizzare, classificare, cercare e gestire i documenti aziendali in modo rapido, intuitivo, interattivo e soprattutto efficace. Con il DMS è possibile organizzare i documenti in base alla propria struttura organizzativa. È un sistema multi-business: gli strumenti avanzati dell’applicazione consentono di definire le tipologie documentali da gestire per ogni azienda.
Business Project Management (BPM)
La nostra soluzione di Business Process Management (BPM) ti permette di ottimizzare, automatizzare e monitorare i flussi di lavoro aziendali, agile e reattiva. migliorando l’efficienza operativa, riducendo gli errori e aumentando la produttività. Con una piattaforma scalabile e user-friendly, puoi gestire ogni processo in modo centralizzato, semplificando le operazioni quotidiane e ottenendo risultati concreti nel lungo periodo.
Long-Term Archiving (LTA)
Fornisce un hub per la conservazione dei documenti con evidenze a norma, in un sistema di conservazione sicuro con una semplice funzione di ricerca e visualizzazione. Garantisce autenticità, integrità, disponibilità e reperibilità dei documenti archiviati. Permette di implementare un processo di conservazione basato sulla gestione e produzione dei pacchetti informativi previsti dalle regole tecniche.
Long-Term Archiving (LTA) per conservazione dati sensibili
In caso di dati sensibili che richiedono un particolare trattamento, la soluzione prevede l’uso di componenti di crittografia di livello avanzato, insieme a politiche di controllo degli accessi e verifica dell’identità dell’utente. Tale servizio è conforme alla gestione di dati critici (livello QC2 ACN) delle Pubbliche Amministrazioni.
Qualified preservation of qualified signatures and seals (QPRES)
Il servizio QPRES è rivolto ai soggetti che vogliano garantire l’integrità e l’autenticità di firme e sigilli qualificati nel tempo, tramite la validazione e la conservazione delle informazioni associate ai certificati per mezzo di tecnologie basate su algoritmi sicuri e firme digitali. Il documento firmato e/o sigillato viene conservato, rendendone possibile la validazione in modo da provare l’origine e l’integrità qualora sia determinante.
Business Project Management
Our Business Process Management (BPM) solution allows you to optimize, automate, and monitor business workflows, improving operational efficiency, reducing errors, and increasing productivity.
With a scalable and user-friendly platform, you can manage every process centrally, simplifying daily operations and achieving tangible long-term results.
Long Term Archiving
Archive documents long-term with legal and compliant evidence.
NamirialArchive provides a hub for archiving and LTA & QPRES long-term preservation of documents with legal and compliant evidence in a secure environment, with a simple search and viewing function.
It guarantees authenticity, integrity, availability, and retrievability of archived documents. It encrypts your documents containing sensitive data.
With the Qpres service, you ensure the integrity and authenticity of qualified signatures and seals over time, obtain validation and preservation of certificate-related information, and guarantee the authenticity, integrity, availability, and retrievability of your signed documents.
All the benefits of our suite
Flexibility
Efficient organization and cataloging of any type of document (invoices, shipping documents, orders, logs, e-mails, faxes, letters, offers).
Speed
Simplified search and quick reference of archived business documents, easily accessible from web application.
Savings
Optimization of business processes: reduction of management time and elimination of costs for printing, physical storage and shipping.
Security
Archiving and preservation of business documents in an easily accessible and AgID and ACN qualified digital archive and within the perimeter of Namirial ISO 9001 and 2700 certifications.
Customization
Simplification of complex business processes through the implementation of personal spaces and streamlined information flows, adaptable to specific needs.
Sustainability
The adoption of a digital document management system results in a decrease in environmental impact and paper use.