Make Your Processes Paperless
An intelligent system that streamlines your daily processes using intuitive and functional solutions
The Document Management Solution in Detail
As forecast by market analysts, increasing documentation requirements combined with the latest legal trends are driving companies and public administrations towards digital innovations.
Namirial’s Document Management solution is an intelligent system that streamlines your daily processes using intuitive and functional solutions.
The Document Management solution is a document and business process management software that includes an Enterprise Content Management (ECM), a Document Management System (DMS), a Business Process Management (BPM) and a Long-Term Archiving System (LTA). It aims to make your work process faster, easier and environmentally friendlier.
Document Management Solution Components
Enterprise Content Management (ECM)
ECM offers powerful management via web part technology, through which it is possible to define personal spaces, fully customizable by the user or by the administrator, with the aim of publishing intranet and internet portals, in which information can be shared and documented. A powerful yet easy-to-use collaboration engine.
Document Management System (DMS)
DMS allows you to organize, classify, search and manage your business documents quickly, intuitively, interactively and above all effectively. With the DMS you can organize documents according to your organizational structure. It’s a multi-business system: the application’s advanced tools allow you to define the types of documents to be managed by each company.
Customer Success Stories
SCILM S.p.a.
The main objective was to start the project within the company with the management of administrative documents. This was managed on paper, with the documents photocopied several times, and some archived, at best, in digital mode through a series of Windows folders with the huge waste of management and search time if not the loss of themselves. The company felt the need to adopt a document archiving system, for faster research, but also a legal Long-Term Archiving system for the elimination of paper that had reached remarkable levels. Thanks to the solution, the goal was achieved and at the same time the flow of approval of supplier invoices was activated by interacting with the customer’s ERP system for the recovery of the cost centers associated with the supplier with the authorization of payments.
OrtoRomi Società Cooperativa Agricola
The company needed to archive and keep all administrative documents, both for the active cycle and for the passive cycle. In detail, the project consisted of the following phases: archiving of active invoices, archiving Invoices, active DDT storage (and related verification tools), passive DDT filing (and related verification tools), bank documents and expense notes, customizations. Before the implementation of the solution, all the documentation was archived in part on paper in multiple folders and in part in local files or in the company network. This mechanism caused inefficiencies in terms of time and resources used for the endless operations of archiving, searching, and sharing information.
Meccanostampi S.r.l.
The company needed to improve the efficiency of the processes for the document collection and archiving phase. Before the implementation of the solution, all the documentation was archived in part on paper and in part on different files. Its management was delegated to various solutions that were not always integrated or integrable. However, this mechanism was the cause of inefficiency, unfinished use of company management and waste of time that inevitably resulted in a low productivity of employees forced to endlessly archive, search and share information. Meccanostampi S.r.l. chose the solution with the aim of reorganizing all company information in order to simplify management and make it more easily available.
Gasparini S.p.a
Initially, the main objective was to archive all technical drawings. Following the use of the tool, the company intervened in the processes that mainly involve the design and production area, the reporting area of the interventions and the numerous communication and management of delivery terms that involve the entire supply chain. This documentation was managed on paper with the documents photocopied several times and some archived, at best, digitally through a series of Windows folders. In addition, the company felt the need to adopt a document archiving system, for a faster search, but also a replacement storage system for the elimination of paper that had reached remarkable levels.
Enterprise Content Management System Highlights
Portal
Create intranet and internet portals with HTML (HyperText Markup Language) pages
Working and Personal Areas
Define personal areas and customize working areas
Templates
Use 100% customizable graphic templates
Customization
Create customized dashboards and Key Performance Indicators (KPIs)
Document Management System Highlights
Any Document
Manage any type of document (e.g. invoices, delivery notes, orders, ledgers, emails, faxes, letters, offers, brochures)
Advanced OCR
Use advanced Optical Character Recognition (OCR) tools to manage all digital and analogue inputs
Find Documents
Configure your indexes and metadata to search and filter documents, with support for indexing by preloading normalized lists
Integrate
Enable connectivity to other applications when storing and retrieving data in real time
Business Process Management System Highlights
Process Design
Design workflows without writing any code, defining data input masks and logical process flows
User Layout Design
Designed in a simple and intuitive way
Workflow Foundation
Based on Microsoft Workflow Foundation
Process Traceability
Create workflow tracking profiles
Long-Term Archiving System Highlights
Security
AgID accreditation and IO 9001:2015 and 27001:2013 certified
Environment
Less paper waste, cost, and time savings
Practicality
Advanced search function
Digitization
Conversion to innovative digital document processes
How Does the Document Management Solution Work?
The pay-as-you-go suite of solutions is accessible via a cloud platform. Immediately ready for use without large upfront investments. You can use the graphical user interface or the API for integration.
Possibility to install the solution suite in a private instance to have high customizability in the interface in the processes.
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